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Operations: Financial Systems Administrator

The Details

Mashable is adding another key position to its growing Finance and Accounting team. Mashable is now seeking a smart, self-motivated and resourceful individual to join our team as a Financial Systems Administrator. This is a fabulous opportunity for an individual looking to advance their career and be part of an innovative and dynamic digital media organization.

The Day to Day

  • Provide day to day support to staff using various systems (see detail below)
  • Develop systems and processes (including reporting processes) to meet the continually changing needs of the company
  • Evaluation of new systems and processes
  • Create and maintain ad hoc databases to support various business functions, including specialized reporting and business planning processes
  • Maintain end user security, including setting up new user accounts, and creating security filters and user groups
  • Provide internal end user support for questions and issues related to the financial systems
  • Work with vendors and internal teams to maintain and enhance data processes and integrations
  • Vendor Invoice Processing 
  • Receive, categorize and enter all incoming invoices into the accounting system
  • Perform monthly checks for missing invoices, locate invoices and enter same into the accounting system
  • Payment Assembly and organization
  • Assist with assembling checks and ACH payments for processing
  • Record payments in the accounting system
  • Establish relationship with vendors to maintain fluent payment timeline
  • Charge card transaction processing 
  • Download transactions from bank portal
  • Setup new employees cards in Expensify
  • Check categorization of transactions and amend if appropriate. 
  • Transform data into a format suitable for import into the company’s accounting system
  • Out of pocket expense claim processing 
  • View transactions via Expense Reporting System dashboard
  • Check categorization of transactions and amend if appropriate
  • Transfer data from the Expense Reporting System into the accounting system
  • Assist in the creation and management of key executive reports
  • General document support – scanning and filing

Must Haves

  • Bachelors degree in Information Systems/Finance, or related field
  • Minimum at least 1-2 years of relevant work experience
  • A desire to work in a team based environment and contribute as a team player
  • Ability to handle multiple projects, competing priorities/deadlines with high degree of flexibility
  • Strong oral and written communication skills
  • Ability to work independently and proactively to develop solutions with minimal guidance
  • Willingness to work during off hours when necessary

Nice to Haves


  • Silicon Valley Bank charge card systems (SVB Business Card dashboard and SmartData)
  • Intacct
  • Expensify
  • Egencia
  • Floqast
  • Bonzai
  • Salesforce

​About Mashable

Mashable is a media and entertainment company for superfans. We’re not for the casually curious. Our proprietary Velocity technology suite gives us the unique ability to combine creativity with data. Our entertainment series and editorial coverage are smart, clever, ambitious, in-depth and first. We devour culture and tech. Our ideas shape the future and we speak to new influencers -- the early adopters who obsess with us around the globe.

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